Step 1: Complete the mandatory education requirement for commission as a Pennsylvania Notary Public
Pennsylvania notaries public are required to be familiar with the duties and responsibilities of the office. As a condition for initial appointment and reappointment, notaries public are required to complete a three hour pre-approved notary public education course within six months immediately preceding application. Please refer to the Pennsylvania Department of State website for a list of approved notary education providers. When you receive your course completion certificate make a copy to include with your application and save the original for your records.
Step 2: Download and complete the Pennsylvania Notary Public Application
Pennsylvania Application Process Instructions and Notary Public Application
Download and complete the application according to the instructions provided. Be sure to complete all blanks on the application, using N/A or "Not Applicable" where appropriate, as an incomplete application will delay processing. Each application must be accompanied by a check or money order for $40.00 made payable to "Commonwealth of Pennsylvania". The fee is non-refundable. Please note: the Secretary of the Commonwealth is authorized to revoke the notary public commission of a notary public who issues a personal insufficient funds check to the order of any State agency or the Commonwealth subject to the right of notice, hearing and adjudication and right of appeal. When you are satisfied the application is filled out completely and correctly, you should mail it and the filing fee to the following address.
Department of State
Bureau of Commissions, Elections and Legislation
210 North Office Building
Harrisburg, PA 17120-0029
If the Department of State approves your application you will receive a notice of appointment with further instructions and an official bond and oath form to be executed by you when you receive your surety bond.
New and Renewing Notary Packages
Renewing Notary Packages do not come with a notary journal
Our New and Renewal Notary Packages DO NOT include your required $10,000 Pennsylvania Notary Bond.
Step 3: Order your Official Notary Supplies from The Notary's Store but you will need to order your notary bond separately.
Please visit The Notary's Store you will be entering the Pennsylvania section for your official notary supplies. We offer a New Notary Supply Package and a Renewing Notary Supply Package which include your required Pennsylvania Notary Seal/Stamp and Pennsylvania Notary Journal, and other needed notary supplies at a special reduced price, but you will need to order your required $10,000 Pennsylvania Notary Bond separately. To order, enter the required information and scroll down through the page to locate the notary packages, or you can purchase your notary supplies separately. Follow the instructions through checkout. Once you receive your official surety bond from The Notary's Store, make a copy of the actual bond for your records. Now you may proceed with step 4.
Note: An Errors and Omissions Insurance Policy does not replace a bond, but will help to repay the bonding company if a claim is ever made. Errors and Omissions is not required by law, but may be purchased as it protects the notary public and pays for any charges the notary might owe for legal fees and costs should the notary be sued.
Step 4: File with the County Recorder of Deeds and the Prothonotary
When you receive your supplies from The Notary's Store, you should inspect them to be certain the information is correct. You will then need to record the commission, executed bond and oath form in the Recorder of Deeds in the county where your office is located. You will then need to register your official signature with the Prothonotary of the county wherein your business is located. You may be charged a fee of $.50 for the registration of your signature. You must sign your name exactly and only as it appears on your commission.
This must be completed within FORTY- FIVE (45) DAYS after the date of appointment or the commission becomes null and void. Extensions will not be given.
Once these requirements are met, the Recorder of Deeds will issue the commission and wallet card to you and you will be ready to act as a commissioned notary public for the State of Pennsylvania.